Is it your first time to hear ‘To Whom It May Concern’ phrase? Bravely, it is like a letter salutation that has been used in business correspondence. This phrase usually uses when you do not know the name of the hiring manager or HRD or to whom you are writing. However, you cannot use this phrase without working hard in finding the name. Give all your effort to find the name. It is hard, of course.
There are hundreds way to find the name. Sometimes, the name of the hiring manager may be on the job listing. But still be careful because is not always the case. The company or the hiring manager sometimes does not want have direct contacts to the job seeker. One of the easy ways is to ask the company or see the official website. When you are not finding the name, then you can use ‘to whom it may concern’ salutation.
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When I have to use the ‘to whom it may concern’ salutation?
You can use this phrase at the beginning of your letter, email, or any written text. Sometimes, we need to send a cover letter, letter of recommendation, or any job search material to someone you do not know the name even after you are trying hard to find it.
Well, you can use this phrase when you make a prospecting letter or letter of interest, but you do not know the contact person to address since it takes a lot of time to search the name. Then, you can use the ‘To Whom It May Concern’ salutation.
How should I write the ‘To Whom It May Concern’ salutation?
If you decide to use the ‘To Whom It May Concern’ salutation, then the point is to use capitalization and spacing. The first letter of each word should be capitalized. See this example:
To Whom It May Concern:
Then, you have to leave one space after the salutation and start your first paragraph.
Yes, there is some alternative you can use to change the ‘To Whom It May Concern’ salutation because it sounds too old and traditional. It is like when you are using ‘Dear Sir or Madam’. We used it in the past, but it sounds antique this days. However, you can use: Dear Hiring Manager, Dear Recruiting Manager, Dear Hiring Committee, Dear Search Committee, and so on. Overall, let see this simple example below:
Dean Lean 887 XX CityTown Paris France 12345 Dean.email@example.com February 2, 2015
To Whom It May Concern: I would like to express my interest in interning with your company. I am interested in a position that will utilize my skills and background in customer service, tourism research and marketing. My goal is to enhance my career in the travel industry through and internship work experience in the United States. Specifically, I would like to an opportunity directly related to my career goals of starting my own eco-tourism company in France. As you will note from my enclosed resume, I have both relevant education and experience. I have degree in English and Business Management. My work experience includes working as a tour guide in Paris and as a receptionist at a local travel agency. I also have volunteer experience including leading youth adventure camps. I think that working for you would be a great way to both expand my skills and have a rewarding internship experience in San Francisco. I have enclosed my resume for you to review. I will be available to begin an internship in June 2008.
Thank you for your time and consideration. I would appreciate the opportunity to talk to discuss your company needs, as well as my capabilities to fulfill those needs. I hope that you will consider me for an appropriate position.